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(h) talk to key leaders individually, or in group meetings, to ensure the distribution of fiycrs. or invitations. 1f pre-registration is needed, remind them, (5) have the workshop announced at local gatherings so that each chairperson is asked in turn to inform their membership, (d) put up notices on community bulletin boards, (3) insert notices in ali communications vehicles (newsletters/bulletins) (f) obtain permission to visit any meetings for volunteer group leaders and advise them of workshop. 7 consider: a fitness or stretch break? Special role for staff? An opening? in» troductions and welcome? Thanks? Hold a meeting to brief all buzz leaders with drafts of the written material. Reproduce final written material Find volunteers to look after: â€" coffee and percolators, 7 food, 7 registration table with name tags, work- shop time-table, any other handouts, 7 furniture moving, 7 flip charts and magic markers, â€" coat racks Evaluation: 7 draw up evaluation form, interim Evaluations? if the Workshop is for the general public. use .aublicity mechanisms in the community (a) Ads on radio and T.V. (b) Press releases to newspapers (C) Flyers to relevant agencies eigr com- munity colleges, churches, institutions, other organizations with like goals, political groups i’eople to help 7 assign responsibility for inviting any additional resource people, buzz leaders etc., â€" plan a meeting for all workers to discuss their roles, and share plans for the whole workshop. Resources â€" Assign responsibility for booking and fetching any audiovisual material and equipment eg projector, V'l‘R. Check that equipment is really appropriate (does tape play on a reel-to-recl. deck or a cassette?). Check that an operator will be available. Are extension cords needed? - assign responsibility for the resource table, Choosing and acquiring literature, pricing and arranging the display, attending the table during the workshop Child-Care â€" estimate numbers 7 book sitters as early as possible - check that facilities to be used during workshop are adequate â€"- allow for lunch hour for sitters ‘ arrange food for children as necessary 7 decide when it should be completed, 7 if the form is to contain any personally requested foilow-up, request a name and address. FOR MORE INFORMATION SEE “CONFERENCE PLANNING“ A booklet prepared by the Office on Community Consultation, Ontario Ministry of Culture and Recreation Telling you: Where to begin How to choose the planning committee Choosing the coordinator Planning committee meetings Choosing a conference theme Publicity and promotion Selecting a date and time Selecting accommodation Registration Signs and directions Conference structure Selecting speakers, panelists, films, displays or multi-rnedia presentations Selecting dialogue activities Choosing session recorders Providing facilities for the media Setting up displays Arranging meals Conference evaluation The conference report A check list for the co-ordinator Conference planning schedule Available from: Government of Ontario Bookstore 880 Bay Street Toronto, Ontario M7A 1N8 PREPARED BY Canadian Advisory Council on the Status of Women. 6] Sparks Street. Box [54L Station B. Oriana. Canada RIP-5R5 l3