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Speakers are special people Telephone ringing. Hello. Is Mrs. Smith in please? This is she. y” “this is Mr. Jones from the ABC .Acricull‘ul'ttl Society. We have a meeting [Suing up and we would like you to spelt to our group on the topic of time n:. sage-merit. Would yon be available? \\ .ll, perhaps. When is your meeting? rt non‘flw nighL las this ever happened to you? Or are p a Mr. Jones type? .uest speakers are a special resource 2. my group or organization because u are willing to slmre, with your g- 1p. their skills, knowledge, talent, e :rience and more importantly, their ‘ n That's why it is important to be in .iderate by providing all the artSWers J assistance possible to make theirjob : we]: and rewarding. Time wisely 3‘ it with the speaker before the pre- s, ation will ensure a more accurate 3 informative message is delivered to r: listener. 'hether you give a speaker 24 hours. 1 try: or 24 weels notice, and whether it speak for free. for a reduced rate u :05: the group several hundred Ll irrs. they should all be treated the we the following checklist to share .r prepare the necessary details with It speaker. ' has a formal (verbal or written) ir ration been made? lave you received a continuation of ti" r acceptance? ' Ias the speaker been notified of allot- Ir time? (30 minutes versus two hours) “- aat type of presentation is expected? k’ Keynote speaker, workshop, seminar, P “:1. group discussion, question and a Wet etc. ‘ we there fees/financial arrangements in he made? ' Have you provided the speaker with th: name and objectives of your orga- martian? ' Does the speaker know the purpose or the meeting? Nancy Larmer * Does the speaker know the date. time. location. and number of people irr- tending? * Have you reviewed the topic to hL‘ discussed by the speaker? * Have you sent the speaker at meeting agenda or at least what will be happen- ing before and after their session:I * Have you identified for the speaker any specific issues“ strengths or pro- blems of the group? "‘ Have you asked the speaker for sup; gestiorts and ideas? '* Does the speaker have any special rc- quiremems? ie. transportation. tilict" tions. desired room set-up, uudin»\'isutll equipment. ' Have you asked the speaker for any photographs and background informu- tion to use for an introduction and publicity? ‘ is someone greeting the speaker upon arrival? ‘ Is someone thanking the speaker”? * Have you sent '4 Milton thqu you within 10 days of thc crunr‘.’ For Illtln.‘ tips on him. to lllll'tllllt‘t‘ :rntl thunk :1 guest speaker. sou (irrlrlrro Ministry of Agriculture and i‘t‘tlLl. lkrclr sheet 374101). So \iurKc Burn Asked to Speak Nultt'y [armor is a rtrrnl leadership consultant with the Ontario Ministry of Agriculture and Food. (luclplr. ’1'! l rri.’ I .3" H 8L C October. November i989 II